Main Factors To Consider When Selecting A Small Office Printer


Buying a printer shouldn’t be a big hassle. But it feels like they try to make it as tough as they can, considering all of the assorted office printer choices of multiple sizes, capacities, and accessories. Trying to make your purchase can be a frustrating and confusing exercise in futility as the major printer companies are each vying for your hard-earned dollar.

At the end of the day, all you need is a reliable small printer that can handle text or document imaging in Richmond. Perhaps you could use a unit that does both. It all depends on a number of important factors and these should fully considered before you buy. That way you can feel confident you’ve made the right choice.

Much like you would do before any major purchase, try a little comparison shopping to help you find the right printer at the best price for the most features and capabilities.

To make things a bit easier on you, take a look at the main factors that can allow you to determine which printer is the best fit.

Inkjet or Laser

All printers can be divided into one of two categories as to their functionality: inkjet or laser. It doesn’t matter what kind of bells and whistles are on there, the printer will either utilize an inkjet apparatus or laser mechanism to produce each printed page.

So how do you know which to choose? Does it even matter? What’s the difference anyway? Well, the decision as to inkjet or laser is going to depend on what you need the printer for and how often you plan to use it on a daily basis.

Consider what you’ll be printing most often with your printer. Will you need a unit that prints text and words more often or do you need something that will print images and photographs with more regularity? Most printers can and will do both, but choosing inkjet or laser is a decision that should be made keeping in mind what you plan to print most with it.

Inkjet Printers

This type of printer operates by applying standard ink to the page in order to reproduce the text or images on your laptop or smartphone screen. The ink is distributed through a spray nozzle that sends out thousands of tiny drops of ink that combine to make up your printed page.

Most consumers like inkjet because these printers are better suited for printing images and photographs since they have a significantly larger color palette than laser. So if you expect you’ll be printing more images in your office, inkjet is the option you want. Text will also appear clean and crisp, but images and photos are the primary reason why many people will go with this form of printer.

But there are some drawbacks to going with an inkjet machine, however. The most common is that the ink takes too long to dry thoroughly and that can lead to smudging and smearing from fingers that grab the page too soon. The best way to avoid this is to allow the printed piece of paper to sit and dry for just a few scant seconds.

Another drawback is the amount of ink that can be expended with each page. This means you’ll be paying more to print your pages since the ink cartridges can run out sooner than the material used for printing by their laser counterparts. As a result, an inkjet printer is best for an office that sees lower print volumes and only a few individuals are going to be using the unit each day.

Laser Printers

Unlike inkjet, a laser printer relies on toner to produce text and image on to the page. Toner comes in powder form and is heated up, then applied to the piece of paper during the printing process. And unlike ink, toner won’t smudge if you grab the printed page too early before it dries fully.

But while that is an advantage, the biggest disadvantage is the limited color palette that comes with laser printing. Since there are fewer colors and shades available to print, this choice makes it a bit tougher to recreate every color in the original image. That’s also why laser printers are better for printing pages upon pages of text.

Laser can also handle bigger print volumes with multiple users relying on the printer many times throughout the day. So it’s a printer that has the ability to work in small and larger offices with equal amounts of regularity and quality of printing.

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